Commencement Per Diem Request Form

Option #1 – Receive Prior to Travel

You may request a cash advance before travel. Note-Employees with a WesternU credit card are not eligible for the travel advance they should use their credit card on approved per diem amount for Commencement.

  1. Submit the form below between Now – April 28, 2023. Coordinators, please submit Concur request by mid-day May 2, 2023, and supervisors please approve by end of day May 4, 2023, to receive a travel advance payment by May 10, 2023.
  2. After Commencement, complete the form below (without receipts) a second time to close out your travel report.
Eligible Amounts*
  • Lunch (Friday Only) = $13.00
  • Dinner = $24.00

*Should you request the cash advance, you may not submit receipts post-travel to increase your limit amounts to the “with receipts” per diem. You can only receive the standard per diem for cash advance. 

Option #2 – Receive After Travel

You may request a reimbursement after travel.

1. Submit the form below within 10 days of your trip.
2. Save original/itemized receipts from your trip.
3. If itemized receipt is missing, you will be reimbursed the standard per diem amount without receipt/s for that day.
4. Mileage if applicable (no receipt required use mileage calculator)
5. Scan all of your receipts into a single pdf.
6. Save as: FirstInitial-LastName-Commencement2023 (e.g. S-Smith-Commencement2023)

Eligible Amounts:
Without Receipts

  • Lunch (Friday Only) = $13.00
  • Dinner = $24.00
With Receipts

  • Lunch (Friday Only) = up to $18.00
  • Dinner = up to $36.00